NairaFlow Glossary

Every term the app uses, in plain English. Terms that only apply to particular kinds of business are marked.

A

Adjustment — A manual correction to your stock count, for damage, theft, or a recount. You give the quantity and a reason.

Amount paid — How much of a sale or invoice has actually been received.

B

Balance (contact) — What a contact owes you, minus what you owe them. A positive balance means they owe you.

Balance due — What a customer still owes on an invoice.

Basic rule — The default staff access, used when you create a business's first staff rule. A staff member with no rule at all can do nothing.

Bill To — The customer name printed on an invoice.

Bookings — Reservations, for businesses that rent things out.

Business class — What kind of business you are: Product Seller, Crypto/Financial, Shortlet/Hospitality, Freelancer/Agency, or Food & Delivery. It decides which screens you get.

C

Cash book — The complete list of every financial movement, newest first. The ledger behind every other report.

Cash flow, net — Money in minus money out, over a period.

Category — A group that products belong to. Every product must have one. (Retail and Food)

Category (business) — The profile field that sets your business class. This one decides your screens; an inventory category does not.

Cost price — What you paid to acquire an item. The basis of your margin. Staff never see it unless you allow it.

Credit — A payment method meaning "they will pay later". It creates a debt automatically.

D

Debt — A record that someone owes money, or that you owe money. Created for you by a credit sale or a credit purchase. You never create one by hand.

Deposit — Part of an invoice that has been paid. An invoice with a deposit taken is in the Deposit status.

Discount — A flat naira amount off a sale or invoice, not a percentage.

Due date — When an invoice or a debt is expected to be settled.

E

Expense — A cost that is not a stock purchase: rent, salary, power, data, transport, gas, ingredients, cleaning.

F

Feature gate — A plan feature that locks a whole screen or a single button.

G

Gross amount — The total before any discount. What amount holds on a sale.

H

I

Invoice — A formal, numbered bill you issue to a customer: INV-001, INV-002, and so on. Your numbering is your own.

Invoice PDF allowance — How many invoice PDFs you can generate per month: 10 on Essential, 50 on Growth, unlimited on Enterprise.

J

K

L

Lead — A saved enquiry from someone who has not bought yet. Can be converted into a contact when they do. (Retail, Crypto and Freelancer, on Growth)

Lock / Unlock — Freezing a supplier invoice so it cannot be edited, and unfreezing it. A locked invoice can be voided.

M

Maintenance — A repair record against a property: the issue, who is handling it, the cost and the status. (Shortlet, Enterprise only)

Money in / Money out — What arrived and what left, over a period. Money in counts cash actually received, not sales made.

N

Net amount — What a sale was really worth: gross amount minus discount.

Net cash flow — Money in minus money out.

Net position — Receivables minus payables. Positive means more people owe you than you owe.

O

Order reference — The supplier's own reference number on a supplier invoice.

P

Payable — Money your business owes a supplier.

Payment method — How the money moved. On sales, purchases and expenses: Cash, Transfer or Credit. On invoices, bookings and supplier invoices: Cash, Transfer or POS.

Period summary — Money in, money out, net cash flow and transaction count for a date range. The report for a weekly or monthly review.

Plan — Your subscription tier: Essential (free), Growth (₦5,000/month) or Enterprise (₦15,000/month).

POS — Card payment on a point-of-sale terminal. Recorded on invoices, bookings and supplier invoices.

Price / selling price — What the customer pays you.

Product — Something you sell. It has a category, a selling price, a cost price and a stock level. (Retail and Food)

Project — A piece of client work with an amount, a deadline and an amount paid. (Freelancer, on Growth)

Property — A unit you rent out, with a daily rate, an optional weekend rate and an optional cleaning fee. (Shortlet, on Growth)

Q

Quick sale — A fast sale: an amount and a description, with no product lookup and no stock movement. For walk-ins, services and one-offs.

R

Receivable — Money a customer owes your business.

Reminder time — The time each evening that NairaFlow nudges you to record the day's sales.

Review — A guest's 1–5 star rating and comment, attached to a booking. (Shortlet, Enterprise only)

Rule (staff rule) — A named set of permissions you attach to a staff member. Everyone on the same rule has the same access.

S

Sales channel — Where a sale came from: WhatsApp, Instagram, Walk-in, Airbnb or Booking.com. The thing that tells you where your money comes from.

Service catalogue — Your services listed as products with stock tracking turned off. (Freelancer)

Settled / Closed — A debt that has been paid in full. Closed debts drop off the Debts list.

Staff rule — See Rule.

Status (invoice) — Pending (nothing paid), Deposit (part paid), Paid, or Void (cancelled). NairaFlow sets it from the payments; you cannot set it by hand.

Status (booking) — Confirmed or Cancelled. Every booking starts Confirmed.

Status (property) — Available, Occupied or Maintenance. NairaFlow flips this around your bookings.

Stock adjustment — A manual correction to a stock count.

Stock level — How many units of a product you currently hold.

Supplier invoice — A formal record of a bill you received, with the supplier's number, items and a due date: SI-000, SI-001. (Retail and Food, owner only)

Supplier bills — See Supplier invoice.

T

Track stock — A per-product switch. On means NairaFlow counts it, deducts it on sale and warns you when it runs low. Off means it never touches it.

Transaction — Any movement of money: Sale, Purchase, Expense or Debt Repayment.

Trial — The 7 days of Essential a new business starts with. When it ends, the business stops opening until a plan is assigned — but nothing is deleted.

U

V

Void — Cancelling an invoice that has not been paid, or a supplier invoice that has been locked. The record stays, marked as void.

W

Walk-in — A customer with no prior record. You can still record their name.

Y

Z

Quick reference: the screens

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